(1) Vendor needs to provide payroll, time and attendance management software and implementation services.
- Project Documentation and Demonstrations
- Conduct module demonstration, team orientation and design workshops covering scope, needs, functional assessment and configurations.
- Provide documentation including but not limited to, scoping documentation, configuration workbooks, and test scripts.
- Project communications shall mainly be provided through the use of microsoft teams meetings and progress report updates to be determined by the project team.
- Project status reports
- Schedule updates, including project milestones and deliverables completed and forecasted milestone and deliverable completions
- Report on the escalation of and resolution of current open project issues
- Report on any new issues including the plan to resolve the open item
- Provide an integrated solution between the district's existing successfactors implemented modules and employee central payroll and workforce solutions time and attendance and protected leave modules.
- Platform and people profile
- Employee central
- Goals and performance management
- Recruiting
- Succession management and career development
- Benefit focus
- Compensation
- Test environments
- Implementation shall include three system clients test, development and production.
- Implementation shall include two iterations of testing plus user acceptance testing prior to production release functional unit testing, system integration testing and user acceptance testing.
- Provide training and knowledge transfer as required for key personnel as identified by the district.
- Utilizing two company codes within the same chart of accounts
- Include approximately 400 pre-defined wage types
- Develop business rules to support automated calculations
- Configure three payroll areas within defined payroll periods--one payroll area is for active employees, the second payroll area is for retirees, third is for non-payroll-relevant personnel (contractor's employees)
- Allow for multiple pay frequencies including monthly, or semi-monthly
- Allow for factoring and partial period calculations
- Include standard calculations on rates of pay, including hourly and daily
- Time sheets including negative timesheets, (retroactive timesheet changes and automated retroactive pay recalculations)
- Support for local bank file format
- Postings to finance and single chart of accounts
- Support for employment terminations
- Enablement and configuration of the payroll control center assume 5 processes included in the including pre-payrun, pay run, pay slips, electronic funds transfer, finance posting
- Configure up to 5 pre-payrun and payrun policies
- Enable off-cycle payments
- Configuration of earnings and deductions wage type matrix
- Enable integration to taxfactory
- Refactoring of employee central employee profile
- Allow for direct deposit
- W-4 withholdings
- W-2 online enrollment
- Electronic display of pay slip
- USA Localizations
- Enable compliance with local tax rules
- Configure to allow excess group term life insurance
- Configure to support the fair labor standards act
- Configure to enable garnishments
- Use basic functionality for overpayment recovery and support of additional
- Data migration scope
- Perform data conversion and migration of legacy data from S/4HANAinto employee central payroll
- Provide Payroll migration templates, mapping templates, extraction support, cleansing and mapping, and final loading
(2) All questions must be submitted no later than January 9, 2023.
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