(1) Vendor needs to provide product and procurement enhancement implementation service.
- To enhance and centralize the procurement process for goods, services, requisitions, licensing, leasing, and other procurement initiatives. The procurement process within agency previously was not centralized or digitalized, which led to slower processes and delayed decisions.
- The increasing day-to-day need for better procurement processes requires more efficient and technologically advanced tools to accelerate the procurement process.
- Computing and Hosting Platform:
- The proposed solution should be capable of providing single sign-on for purchasing of goods and services, requisition, and similar procurement needs.
a. Authentication
- The proposed solution must support multiple authentication directories.
- The proposed solution must include a form of Multi Factor Authentication (MFA).
- The proposed solution must use OAuth standards.
- The proposed solution must have robust logging capabilities for auditing.
b. Authorization
- The proposed solution must support role-based and/or attribute-based access with flexibility of permissions.
- The proposed solution must support multiple organizations with their own permission management
- The vendor must include within their cost proposal all required system operations, database, security, and virtualization software, functional and interface software and all other third party and vendor software products required to properly design, develop, test, train, implement, interface, maintain, tune, and operate the proposed solution and fully satisfy the State's requirements.
- The software shall present an authorized user with clear process for performing specific tasks in a form of workflow for the necessary actions.
- The software shall have multiple modules integrated with each other (for bidding, registration, contract, reporting, approval, employee travel). This will make it more feasible to add functionalities to specific modules in the future.
- The software shall have the capacity to handle no. of transactions, storage capacity etc.
- The software shall minimize impact on existing, internal and external legacy systems.
- The software shall process payments made by credit card, checks, and journal transfers, at a minimum.
- The software shall eliminate the use of offline forms by the department/agencies by incorporating such dynamic/static content within the software modules.
- The software shall provide single interface for registration of stakeholders who shall use the e-procurement software. There shall be authentication requirement for different groups.
- Major work tasks and project deliverables:
1. Project Planning and Management; Project timeline
2. Product/Service purchase and installation
3. Initial setups/administration
4. Build integrations & necessary interfaces
5. System Environment and Cloud Configuration
6. System Requirements Refinement
7. System Design, Development and Configuration
8. Test Plan and User Acceptance Testing
9. Operations and Support Documentation
10. Training
11. Implementation
12. Post implementation and Maintenance Support.
13. Ongoing patches/upgrades, license requirements, vendor helpdesk service level agreement (SLA) & Product/service cost associated for next 3 to 5 years.
14. Optional features, functionalities, and services
(2) All questions must be submitted no later than March 22, 2023.
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